Accounts Payable Assistant

  • Finance
  • London, United Kingdom

Accounts Payable Assistant

Job description

This is a vital role within the Finance team that shall be primarily be responsible for supplier relationship management. Specific task shall include activities such as invoice processing, payments, payables ledger management, staff expenses processing and company credit cards administration. The person shall also be required to assist in month-end close and other adhoc tasks during annual audit.

Duties & Responsibilities:

  • Process supplier invoices and payments on the Accounts Payable system, manage AP inbox & supplier relationships across the Group
  • Maintaining supplier master in Concur, creating new suppliers and managing supplier ledger for all the LMAX entities in SUN systems
  • Produce ageing creditors report on monthly basis and prepare reconciliations on blacklines
  • Process staff expenses and corporate credit card claims using Concur Expense Management system
  • Prepare bank posting for supplier payments and maintain bank reconciliation for AP bank accounts
  • Ensuring data efficiency by methodical & accurate data entry into systems & record keeping of accounting & support files
  • Responding to queries both internal and external in a timely manner
  • Extend support to the finance team for preparing journals into the finance system (SUN/Vision)
  • Support the team during the annual financial audit
  • Working closely with the Finance Assistant ensuring that all elements of Accounts Payable are completed in time
  • Liaise with various budget holders across the Group to query out of budget spend and seek relevant approval
  • Work closely with other departments within the Group to ensure the smooth managing of the supplier relationships
  • Documenting procedure notes to formalise the processes
  • Providing support to the line manager and wider team to improve process and efficiencies
  • The individual will also be tasked with assisting other members of the Finance team in ensuring sound control over the financial data across the group where deemed necessary
  • Assist on any ad hoc tasks and projects as may be required

Requirements

Essential Skills:

  • Good understanding of basic accounting concepts and double entry
  • Working knowledge of Microsoft excels including basic functions such as XLookUp, Pivot tables, SUMIF formulas
  • Must be a fluent communicator in English with aptitude to be able to resolve internal stakeholders and external supplier queries
  • Diligence and attention to detail while managing workload in a fast-paced environment
  • Excellent organisation and interpersonal skills
  • Studying towards a professional accounting qualification e.g AAT, ACCA and a recent accounting graduate

Desirable Skills:

  • Prior experience in accounts payable function in fintech or capital markets industry
  • Experience in using SUN systems and Concur Invoice & expense management
  • Advanced excel skills and sound accounting knowledge