Office Manager

  • HR
  • London, United Kingdom

Office Manager

Job description

LMAX Group is looking for a Office Manager that will be responsible for a wide variety of functions critical to the development of the Company and the smooth running of the office day to day. The role is very varied, and you will need to draw on your multi-tasking and organizational abilities to succeed.

Main Duties & Responsibilities:

  • Responsible for the smooth running of the office
  • Liaising with the building management, security, and cleaning company
  • Ensuring that facilities meet government regulations and environmental, health and safefy standards
  • Responsible for managing all facilities and contractors
  • Provide desk assessment to all new joiners
  • Organising the office layout and maintaining supplies of stationery and equipment
  • Responsible for Goods-in/Goods-out (postal duties and couriers)
  • Booking, preparing, and clearing meeting rooms
  • Organizing and overseeing any refurbishments/office moves
  • Responsible for PAT testing
  • Managing our licences (e. g. post office, franking, tv licence, extended warranties, etc)
  • Arranging companywide social functions
  • Greeting clients and visitors as needed
  • Reviewing and updating health and safety policies and ensuring they are observed.
  • Manage credit card statements and match all transactions in concur before submitting the monthly expense report
  • Manage company taxi accounts
  • Organize and maintain office common areas.
  • Oversee CEO meeting room and assist as needed

Requirements

Essential Skills / Experience:

  • Previous experience in managing on office of a similar size
  • Confident communicating with people at all levels
  • Positive attitude, a desire to work as efficiently as possible
  • Excellent client-facing communication skills
  • Ability to manage a busy workload and work under pressure
  • Assertive and ensure continuity and commitment to improving support
  • Good problem‐solving skills.
  • Competent with Microsoft Office suite
  • Good technology knowledge on hardware (printers, photocopies and fax machines)
  • Excellent grasp of the English language, both written and verbal
  • Exceptionally efficient and organised
  • First Aid and fire warden diploma or be interested in getting qualified
  • Previous experience as a facility coordinator
  • Experience with office refurbishments and office moves
  • Solid knowledge on Health and Safety
  • Experience with fire risk assesments